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Steps for Developing a Management System

Paper Type: Free Essay Subject: Information Systems
Wordcount: 1592 words Published: 18th May 2020

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In this assignment the author is going to show how to implement a management system based on ISO 14001:2015 clauses. Then is going to identify 3 major aspects in the process and using actions to mitigate them and showing the potential cost savings associated with them. There will also be a life cycle review on a product.

Implementing a management system

Step 1 Define organizations goal

The first step is defining why are you pursuing development. Is it because you are trying to improve environmental performance? As the plan progresses refer to the goals set to see if the current task going to help achieve the goal. (ISO 14001,2015)


Step 2 Secure top management commitment

This is a critical step where you explain the benefits of the plan and what needs to be put in place to achieve to do this to do this explain the strengths and limits of your approach and how it can affect the company’s environmental and financial performance. Management have a role of making sure company goals are aligned with this plan. (ISO 14001,2015)

Step 3 Select an EMS Champion

The selection of the champion should be someone with ISO 9000 or/and ISO 14001 is a plus and should have time to commit to the process and have the managements support (ISO 14001,2015)

Step 4 build an implementation team

A team needs to be put together representing key management functions I.E engineering, finance, human resource, and service. You can also include contractors. These people can assess issues, opportunities and existing processes. This team should meet regularly and build commitment to ownership of the plan (ISO 14001,2015)

Step 5 Hold a kick off meeting

This is to discuss the objectives the initial steps needed to be taken and the roles people will be taken. This is also when the management can describe its commitment and provide any training needed for team members. This should be followed by communication to all employees (ISO 14001,2015)

Step 6 Preliminary review

This is to review the current compliance and compare these against criteria for your EMS (ISO 14001) Considering using Iso 14001 self-assessment tool is advised. (ISO 14001,2015)

Step 7 Preparing the Budget and schedule

Based on the results of the review a project plan and budget are put in place. The plan should include what key actions are needed who is responsible and what resources are needed to get it completed. The plan should be flexible with some stretch goals. It is also important to think how will project focus will remain over time and look for early successes that can help build momentum and reinforce the project. (ISO 14001,2015)

Step 8 Secure Resources, Assistance

The plan should be reviewed by top management and in some cases, there may be some outside funding and other types of assistance that is available (I.E trade associate, state technical assistance) (ISO 14001,2015)

Step 9 Involve employees

Ownership of the EMS will be greatly helped by using the involvement of meaningful employee contribution. Employees are a great resource on knowledge of the workplace. The employees can help in drafting procedures. (ISO 14001,2015)

Step 10: Monitor and communicate progress

As EMS progresses be sure to regularly monitor against the goals and project plan. Communication should be brought to the whole organization. Communicate accomplishments that have happened and what will happen next. Be sure to keep top management informed and engaged additional resources may be needed. (ISO 14001,2015)


Guidelines for implementing ISO 14001

  1. Get support and senior management to commit.
  2. Involve the entire business with good internal communication.
  3. Evaluate your current quality systems with ISO 14001 requirements.
  4. Get customer and supplier response on existing environmental management.
  5. Create an implementation team to get the greatest results.
  6. Divide and share roles with using responsibilities and timescales.
  7. Use the principles of environmental management to your business.
  8. Use training and incentives to improve
  9. Share ISO 14001 information and encourage operators to train as internal auditors.
  10. Use control to review iso 14001 and keep improving it.  


Three main aspects and ways to mitigate them











  1. Comply with regulations
  2. More efficient heating systems 

Comply with regulations





  1. Make sure efficiency label is attached to all equipment
  2. Develop a replacement plan for equipment that do not meet the standards

Replace 20 percent of under rated equipment

Reduce energy costs by 20 percent



Clean vehicles

Waste water

  1. Recycle used water into the process
  2. Use water collected in bunds for catching waste water

Recycle 200 tons of water annually

Use only 1000 liters a day

Life cycle review on a product

The product is pp resin used in the process in making contact lenses







End of life cycle

Purchases are made to suit orders. Stock control is used

Design team does layout so minimum product is needed

Waste is segregated into correct waste bins provided

Dispatch insures only correct product is received

Handling to find any non-conformances with product

Operation parameters of switchgear supplied are not controlled by capital

Sold products are controlled by capital at end of life cycle

Influence on the life cycle of the product








Improve planning and JIT production to minimize journeys for suppliers

Develop a better approach at the inception stage of the project

Develop in house manufacture of product

Stream line journeys made to deliver product

More diligent searchers to avoid contractor staff attending site for rectifications

New equipment to minimize the usage of operational energy

Investigate the buy back used product to recycle more 


The ISO 14001 is the standard for an environmental management system (EMS) and is globally recognized. IT is a valuable environmental management tool for organizations who has a financial and personnel structure and can quickly take advantage of the benefits ISO 14001 can offer.


  • International organization for standardization (ISO 14001 2015)


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